Networking follow-up email templates

Browse the best performing networking follow-up email templates.

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8 email templates
Hello from [[your name]] ([[event name]])

Hi {{first_name}},

It was a pleasure talking with you last night at [[event name]]. It was so interesting to learn [[something you learned about that person or their business that stuck out to you]]. As for grabbing a coffee some time, I'd love to take you up on that!

Do you have any availability this or next week? Good times for me are [[let the good times roll here]], but I will be glad to work around your schedule. Let me know if there are any days or times that work for you.

Best,

[[your name]]

Would love to stay in touch

Hi {{first_name}},

It was such a pleasure to meet you at the RW Networking Event yesterday. Thank you so much for your time and for sharing your stories about how you broke into product management - such valuable insight as I start my own career journey!

If it's OK with you, could we stay in contact if I have any questions?

Thanks again!
[[your name]]

Hope you're doing well?

Hey {{first_name}},

It's been a while! It looks like you've been doing some exciting things since we worked together at [[company]]. How is your [[current job]] going?

I'm sure things are busy, but is there a day soon when you might be free to catch up over lunch or coffee? It'd be great to reconnect. I hope you've been well.

Take care,
[[your name]]

Let's catch up!

Hi {{first_name}},

How are you? I can't believe it's been [[time frame]]! I just took a look at [[their site, recent work, blog, social media feed]] and [[brief but specific compliment]].

I am reaching out to see if you'd be interested in meeting up for another [[idea exchange/coffee chat/whatever term makes sense here]].I also would love to [[find something you can show them that may be of use to them]] that you might find useful as well—and of course use it as an excuse to catch up!

Hope all is well,

[[your name]]

A quick hello and congrats on the [[achievement]]!

Hi {{first_name}},

I hope this email finds you well. I was [[whatever action you were doing that brought them to mind]] this week and you came to mind. Just thought I'd check in and see how things are going. I see that [[check up on their site to see what's new and mention it]]. Looks like you're [[action implied by your observation]]—very exciting!

Hope all is well,

[[your name]]

Nice meeting you {{first_name}}

Hi {{first_name}},

It was great to meet you last night at the [[event name]]. I enjoyed our conversation afterward—particularly, [[something specific they talked about that stuck out to you, that you admired, or that inspired you]].

Here is [[something you mentioned in the conversation]] OR When thinking back on our conversation, this [[tool/article/resource]] came to mind that you might find interesting:

[[link to the tool/resource]]

Stay in touch,

[[your name]]

Hunter Campaigns

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How to write a follow-up email template?

  • Add value with each follow-up. With each follow-up, you should provide additional value for your prospects. Try to collect more information about them, spark their interest with something relevant, provide proof of how your current clients are growing using your services by sharing their success studies, results, or feedback.
  • Write a catchy opening line. Start with an intriguing and/or relevant question, mention mutual connection, prospect’s problem, or use a recent trigger event. Try to avoid such opening lines: “Just checking in”, “Thought I would just check-in and find out”, “Just wanted to check-in to hear about”, “Touching base”, etc.
  • Make it short. In your follow-up emails, try to eliminate unnecessary greetings like “I hope you’re doing well.” Being polite is a must, but it could be easily achieved by using the right style for your email. Also, don’t use wordy sentences. Give your writing a confidence boost by eliminating words that weigh down your writing and make your sound uncertain.
  • Personalize on a high level. Besides basic personalization (first name, company name, etc), do in-depth research, and identify the prospect’s niche, mention possible pains, offer relevant solutions, etc.
  • Avoid sounding passive-aggressive. Direct aggression is relatively easy to spot, but more subtle passive-aggressive phrases can sneak into your follow-ups almost without thought. Try to omit such passive-aggressive phrases in your follow-ups: “I’m following up because you haven’t responded to me yet”, “I’ve tried to reach you a few times now”, “I know you’re busy, I’m busy too”, etc.

Read more: How to Write a Follow-Up Email After no Response (With Examples)

How to write a good subject line for your follow-up email?

The subject line is the first thing your prospects see, and they may decide whether or not to read your emails based on the subject line only.

So try not to be too obvious by having “Follow-up” or “Just checking in” as subject lines for your follow-ups. Be a bit more creative and write a catchy copy that makes users open your email.

These are the key rules to follow while writing subject lines for your follow-ups: make them personal, keep copy short, ask intriguing questions.

Read more: How to Craft Perfect Cold Email Subject Line

How many follow-ups to send?

At Hunter, our key rule is to focus on writing irresistible emails instead of adding too much follow-ups. So we recommend limiting to three follow-ups for your cold email campaigns. If you are sending too many follow-ups to someone who’s never heard about you, you may seem an annoying person and damage your company brand.

If you still feel three follow-ups is not enough or that you can provide more value/spark interest for your prospects—don’t hesitate to use other channels. Twitter or LinkedIn could easily help you to deliver your message on a personal level.

Read more: How to Write a Follow-Up Email After no Response (With Examples)

How often to send follow-ups?

Around 90% of emails are opened on the same day they are sent. The same for the responses—the chances are that your prospects get back to you the same day your campaign was sent are much higher.

So don’t wait for too long to send your follow-up email. Typically, 2–5 days is the best timing to remind prospects about your offer.

Read more: How to Write a Follow-Up Email After no Response (With Examples)