Follow-Up Email Templates

Hi {{first_name}},

I'm bummed we haven't been able to connect, but I wanted to give it one last shot.

Would you be free to hop on a 15 to 20 minute call [[date and time]]? I guarantee that I have a few suggestions that could [[improve KPI]].

In the meantime, here are two resources I thought you might find value in because you're on the cutting edge of the [[niche/industry]] industry.

[[Links]]

Hope to hear from you!

Thanks,
[[your name]]

Hey {{first_name}},

Thanks for a great meeting today. Here’s a quick recap of what we talked about, what we have to focus on in the coming weeks, and the steps we need to take to accomplish our goals.

Objective: Discuss monthly growth figures to determine wins, losses, and areas to improve (for example)

Conversation points:

New channels struggling to maintain retention levels.
Missed target: increase upgraded users by 7%.
Hiring needs: 3 additions to the growth team, 7 additions to the dev team.

Action points:

Restructure support team to improve retention and customer satisfaction.
Implement A/B testing discussed on premium products.
Start job posting and internal outreach for open positions.

Next meeting: Thursday, 8/16

[[signature]]

Hi {{first_name}},

Just wondering: are you interested in receiving our emails in the future? You may be busy as hell for writing a long response, so all you need to do is to send one number:

1 — I am unavailable now, follow up again sometime.
2 — I am not interested in your solutions.
3 — Can I find out more about the offer?

Thank you for your time!

Sincerely
[[your signature]]

Hello {{first_name}},

Unfortunately, I couldn’t get in touch with you on the phone earlier today. I was calling to discuss [[insert the brief description of the offer]].

However, the voicemail told me to try reaching you again [[enter the date and the time]]. Till I do, you can contact me here or at [[insert a cell number]].

Sincerely,
[[your signature]]

Hi {{first_name}},

We’ve noticed that our [[product/service]] might be interesting for your peers as well. It can improve [[insert something that needs improvement and can be solved by your product]] and help your company hit revenue goals.

And guess what? We offer a 10% discount for your team! If you like the idea that we’re suggesting, we’d be happy to discuss it in detail.

Sincerely,
[[your signature]]

Hi {{first_name}},

I hope all is well. I know I haven’t heard back from you yet but I’d like to provide some assistance. I send you materials that might help with [[a problem that the company is facing at the moment]]. Here are the links:

[[links or information]]

I was also hoping to schedule a brief conversation this week to learn a little about you and your role at {{company}}, as well as some of the projects you have on your radar. When are you available next week?

Best,

[[your name]]

Hi {{first_name}},

I’m writing to follow up on my email and voicemail. We’re in the process of closing files for the month.

Typically, when I haven’t heard back from someone it means they are either really busy or aren’t interested. If you aren’t interested, do I have your permission to close your file?

If you are still interested, what do you recommend as a next step?

Thanks for your help,

[[your name]]

Hi {{first_name}},

I’m writing to follow-up on my previous email as I didn’t hear back from you. If it makes sense to talk, let me know how your calendar looks.

If not, could you please let me know who the appropriate person for me to talk to is?

Thanks for your help,

[[your name]]

Hey {{first_name}},

I know you must be super busy, is there someone else on your team that might be a better fit for me to reach out to for chatting about [[your service medium]]?

[[Your Name]]

Hey {{first_name}}

I’ve been thinking more about {{company}} [[your medium]] over the past couple of days and I’d still love to connect with you when you have a moment. Would you be available to chat for a few minutes this week about your [[your service medium]] efforts?

[[Your Name]]

Hi {{first_name}},

I’m following up one last time in case you missed my previous two emails.

Our placements have brought in more than 100 million dollars in revenue across multiple B2B software companies. Are you interested in hearing more about how we can help {{company}} do the same?

Just hit reply if you are and we can set up a quick discussion.

Kind regards,

[[signature]]

Hi {{first_name}},

I know you’re busy so I’ll make this quick.

I noticed you still have an open Software Sales role at {{company}}. We recently sent you an email about some of our excellent candidates that fit the profile. I would love to have a quick chat with you about how we can help you fill your open roles.

We work with leading B2B software firms in [[city name]] and have helped them build stellar teams.

Let me know if you’d be up for a quick chat tomorrow at 5PM?

Kind Regards,

[[signature]]