[[Job title]] decision: thank you, {{first_name}}

Hi {{first_name}},

I appreciate you putting yourself forward for the [[job title]] position. It takes initiative to apply internally, and I want you to know that was noticed.

We've decided to go with a candidate who had more direct experience in [[specific area]]. That's the deciding factor, not a reflection of your potential or your work on [[their current team or project]].

Your interest in this kind of work is something I'd like to support. Would you be open to a conversation about how to build toward a similar role down the line?

[[Your name]], [[your role]]

Hi {{first_name}},

Thank you for interviewing for the [[job title]] position. [[Referring employee name]] spoke highly of you, and I can see why. Your experience with [[specific area]] came through clearly in the conversation.

We've decided to go with another candidate whose background was a closer fit for [[specific requirement]]. I wanted to let you know directly before you heard through other channels.

I'd welcome the chance to stay connected. If a role closer to your strengths opens up, I'll reach out.

[[Your name]], [[your role]]

Hi {{first_name}},

We've completed our review for the [[job title]] position and won't be moving forward with your application at this stage. That said, your experience in [[specific area]] is the kind of background we look for, and I'd encourage you to apply again as new roles open.

We post openings at [[careers page URL]]. We'd like to see your name come through again.

[[Your name]], [[your role]]