Exit interview: [[date]] at [[time]]

Hi {{first_name}},

With your last day on [[date]], I want to make sure the handover is smooth for everyone. Here's what I'd like to get transferred before then:

[[Project or responsibility 1]]: hand off to [[name]] by [[date]]

[[Project or responsibility 2]]: hand off to [[name]] by [[date]]

[[Documentation or access items]]: saved to [[shared location]] by [[date]]

Can we block 30 minutes on [[date]] to walk through anything that needs context beyond what's in the docs?

[[Your name]]

Hi {{first_name}},

I wanted to send a separate note before your last day. The logistics email covers the practical side, but this one is personal.

Your work on [[specific project or contribution]] made a real difference for [[team or company]], and the way you approached [[specific quality or habit, e.g., "cross-team collaboration" or "mentoring new hires"]] set a standard that the team will carry forward.

I'm glad we got to work together and I'm rooting for what comes next.

[[Your name]]

Hi team,

I'm writing to let you know that [[departing employee name]]'s last day with [[company]] will be [[date]].

Starting [[date]], [[transition contact name]] will take over [[specific responsibilities]]. If you have questions about in-progress work, [[transition contact name]] is your point of contact.

Thank you for supporting a smooth transition.

[[Your name]]